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#Add image to mail merge word mac how to#
#Add image to mail merge word mac update#

And that data (names, addresses, etc.) is fetched from a data file. It specifies the places where the personalization data will go.

Template File : the document that holds the message you’ll be sending out (like a letter or an email).

How Does Mail Merge Work?įirst, you need to understand the two essential components of every mail merge. Let’s now explore how a mail merge works. Instead of typing a letter for each recipient, you can use a form letter to make quick, unique, personalized letters for each person.Įssentially, if there’s a document you need to personalize at scale, mail merges can take care of it for you! Note: A form letter is a template file used to create mass letters. You can use mail merges to create personalized messages automatically for: This spares you the trouble of manually personalizing each document yourself! What Are Mail Merges?Ī mail merge lets you create personalized documents that are automatically customized on a recipient-by-recipient basis.

#Add image to mail merge word mac how to#

How to Use Mail Merge to Send Mass Emails.

Two Problems of Using Microsoft Word to Send Mass Emails.

How to Use Mail Merge to Send Bulk Letters.(Click on links to jump to specific sections) Later, I’ll mention two issues of using the traditional method for mail merges and suggest a better and more powerful alternative to help you send mass emails.Īdditionally, I’ll also answer seven FAQs associated with mail merges. Then, I’ll go over how to mail merge using an Excel spreadsheet and a Word document. In this article, I’ll first cover what a mail merge is and explain how it works. It works by automatically adding personalization data from a data file (for example, a spreadsheet) to a template file (like a letter or an email). (Word updates all fields prior to printing.A mail merge is a handy way to send personalized mass letters and bulk emails quickly. To force this, simply select the entire document ( Ctrl+A) and press F9 or print the merged documents.

#Add image to mail merge word mac update#

This simply occurs because Word doesn't update the INCLUDEPICTURE field for each record it merges. Thus, your merged document will appear as if it contains multiple instances of the same picture. To speed things up, Word displays the same picture for each of the INCLUDEPICTURE fields. It is important to remember that after you perform your merge operation in Word, it may appear that your graphic merge didn't work properly. The remaining INCLUDEPICTURE field is then translated by Word as a directive to include the noted picture. When you create your merge document in Word, you can include a merge field such as this: The following is an example of such a file address:įor the purposes of this discussion, let's assume that you named the column PictureLocation. Each record in the worksheet should have a complete drive name, path, and file name (in a single column) for the graphic associated with that record. Just make sure you set up your worksheet so that it contains the file address of the graphic you want to merge. For instance, you might have an Excel worksheet that contains a group of real estate listings. The key to merging graphics is to make sure that you don't try to merge the graphic itself, but to merge a field that "points" to the graphic file. There may be times, however, when you want to merge a graphic into your document. Normally the mail merge feature is used to merge text into a document-items such as a customer name or a part number. The mail merge feature in Word is extremely powerful, and you can use it to easily create customized versions of documents from information in a data source (such as a Word table, an Excel worksheet, or an Access database).